Access To Information Request

Download Access To Information Request Form

ACCESS TO INFORMATION REQUESTS

The Local Authority Freedom of Information and Protection of Privacy Act (“LA FOIP) is a provincial Act that applies to various public bodies in Saskatchewan, including Municipal Police.  La FOIP provides for a right of access to records in the possession or control of the Prince Albert Police Service (“PAPS”), subjected to limited and specific exemptions.

SUBMITTING AN ACCESS TO INFORMATION REQUEST

  • All access to information requests must be submitted in writing.
  • When submitting a request, you must provide:
  1. Your name,
  2. Current Address,
  3. A telephone number or email address where you can be reached during the day, and
  4. A $20.00 access fee.
  • If you are requesting your personal information, you must also supply your date of birth. All personal information requests must be picked up in person, with the exception of those living outside of Prince Albert.
  • In order to more quickly and accurately process your request, we ask that you provide as much details as possible about the records you are requesting. This would include dates, timeframes, locations, occurrence number(s), names of involved parties, etc.  If your request if unclear you will be contacted by the Access and Privacy Coordinator to clarify your request.
  • Requests can be submitted in person at Prince Albert Police Service, by letter or email.
  • Submissions by letter must be sent to:

Prince Albert Police Service
Attention:  Access and Privacy Coordinator
45 – 15th Street West
Prince Albert, SK S6V 3P4
Email:  accessandprivacy@papolice.ca

 

Type of Submission Payment Options
 Mail Certified cheque or money order made payable to the Prince Albert Police Service with access form.
 In Person Cash, certified cheque or money order  payable at the Prince Albert Police Service  Front Office desk

 

Access to Information Request Form

If you request personal information about yourself, we will need to verify your identify to ensure we are giving access to the right person.  You will be asked to produce government issued photo identification such as a driver’s license or passport.  This must be done when picking up the response to your request if an individual other than yourself is picking up the response to your request, you must notify the Access and Privacy Coordinator in writing beforehand.

Exceptions to Disclosure

While LA FOIP provides a process to access records, it also protects the privacy of individuals and contains a number of exemptions to disclosure.  Some instance in which the PAPS may not release the records are if the records related to:

  • Information that could harm an ongoing or unsolved investigation, including investigations by our Criminal Investigation Division.
  • Someone else’s personal information. The PAPS will not release information about you to your relatives, friends, neighbours or anyone else without written consent.  The PAPS reserves the right to neither confirm nor deny the existence of information that relates to someone else if the request is specifically for information about another person or persons.
  • Information that could be used to harm members of the PAPS or the public.
  • Third party information.
  • Requests for information, not records. LA FOIP allows for access to records, not information.  The PAPS is not obliged to compile information if it does not exist as a record.

HOW LONG DOES IT TAKE TO PROESS AN ACCESS TO INFORMATION REQUEST?

LA FOIP provides public bodies up to 30 days to respond to an Access to Information Request.  The PAPS may extend that time an additional 30 days if the request is particularly complex or involves a large number of records.  We receive requests every day and cannot speed up the disclosure process of circumstances such as an upcoming court date.

REQUESTS FOR CORRECTION TO PERSONAL INFORMATION

An individual who believes there is an error or omission in a record contained their personal information in the possession or control of the PAPS may request that the PAPS correct the information.  You may make a request for correction by sending a copy of the Correction of Personal Information Form (HYPERLINK) or by a letter to the PAPS Access and Privacy Coordinator.  There is no fee to make a request for correction to your personal information.

WHAT TYPES OF REQUESTS ARE NOT PROCESSED UNDER ACCESS TO INFORMATION?

  1. Request for a police information check (security clearance/criminal records): These are processed through the PAPS Front Office.  You may contact their office at 306-953-4229.
  2. Media Requests: Members of the media have the right to request information through the Access to Information process; however, these inquiries can often be facilitated through PAPS Communication Relations.  Media Inquiries may be direction to (306) 980-5277.

CONTACT INFORMATION

Access and Privacy Coordinator
Prince Albert Police Service
45 – 15th Street West
Prince Albert, SK S6V 3P4
Telephone:  (306) 953-4338
Email:  accessandprivacy@papolice.ca

APPEALING A DECISION

If you are dissatisfied with the response to your request, you have the right to request a review from the Saskatchewan Information and Privacy Commission.  Please visit their website at www.oipc.sk.ca for more information.

BREACH OF PRIVACY COMPLAINT

If you feel that your privacy has been breached by a member of the PAPS, please contact the Access and Privacy Coordinator in writing to make a complaint.  Please include information such as the time, date and circumstances surrounding the alleged breach.

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